Privacy Policy
SE Healing Ministry - Somatic Experiencing with Fr. Greg Greiten
Effective Date: June 1, 2025
Last Updated: June 1, 2025
Our Commitment to Your Privacy
At SE Healing Ministry, we understand that seeking trauma and healing support requires tremendous trust. Your privacy and the confidentiality of your personal information are fundamental to the therapeutic relationship and sacred to our practice. This Privacy Policy explains how we collect, use, protect, and share your information when you visit our website or engage with our services.
Information We Collect
Personal Information You Provide
Primary Uses
As a healthcare provider, we are committed to protecting your Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA). Your health information will only be used and disclosed as permitted by HIPAA regulations and your signed authorization.
Your HIPAA Rights Include:
We maintain strict confidentiality and will only share your information in the following limited circumstances:
With Your Written Authorization
Our website may use cookies and similar technologies to:
Third-Party Services
We may work with trusted third-party providers for:
Your Rights and Choices
Access and Control
You can specify your preferred methods of communication and any restrictions on leaving messages. We respect your need for discretion and privacy in all our communications.
Retention and Disposal
We are committed to creating a safe, affirming space for all community members. Your identity information will be handled with the utmost respect and confidentiality, and we will only use names and pronouns that you specify.
Trauma-Informed Approach
Understanding that trauma can affect how individuals relate to privacy and safety, we encourage open communication about any privacy concerns or special accommodations you may need.
Faith-Based Integration
If you choose to integrate spiritual elements into your healing journey, any religious or spiritual information you share is held with the same confidentiality as all other therapeutic communications.
Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in our practices or applicable laws. We will:
Contact Information
Privacy Questions or Concerns
If you have questions about this Privacy Policy or concerns about your privacy, contact us.
Filing Complaints
You also have the right to file a complaint with the U.S. Department of Health and Human Services if you believe your privacy rights have been violated:
U.S. Department of Health and Human Services
Office for Civil Rights
Website: www.hhs.gov/ocr/privacy/hipaa/complaints/
Phone: 1-800-368-1019
Acknowledgment
By engaging with our services, you acknowledge that you have read, understood, and agree to this Privacy Policy. We encourage you to discuss any questions or concerns about privacy during your initial consultation or at any time during our therapeutic relationship.
This Privacy Policy is designed to meet both HIPAA requirements and general privacy law standards. However, it should be reviewed by a qualified attorney familiar with healthcare law and privacy regulations in your jurisdiction before implementation.
Effective Date: June 1, 2025
Last Updated: June 1, 2025
Our Commitment to Your Privacy
At SE Healing Ministry, we understand that seeking trauma and healing support requires tremendous trust. Your privacy and the confidentiality of your personal information are fundamental to the therapeutic relationship and sacred to our practice. This Privacy Policy explains how we collect, use, protect, and share your information when you visit our website or engage with our services.
Information We Collect
Personal Information You Provide
- Contact Information: Name, email address, phone number, mailing address
- Health Information: Mental health history, trauma experiences, treatment goals, and other health-related information you share during our therapeutic relationship
- Communication Records: Emails, messages, session notes, and other communications between you and our practice
- Scheduling Information: Appointment dates, times, preferences for in-person or virtual sessions
- Payment Information: Billing details, insurance information, and payment history
- Workshop Registration: Information collected when you register for our specialized workshops
- Website Usage Data: IP address, browser type, device information, pages visited, time spent on pages
- Cookies and Similar Technologies: We may use cookies to enhance your browsing experience and analyze website traffic
- Virtual Session Data: For telehealth services, technical information necessary to facilitate secure video conferencing
Primary Uses
- Providing Therapeutic Services: To deliver Somatic Experiencing therapy, trauma support, and related healing services
- Treatment Planning: To develop and implement personalized treatment plans and therapeutic interventions
- Communication: To contact you regarding appointments, treatment updates, and practice-related matters
- Legal and Ethical Obligations: To comply with healthcare regulations, ethical standards, and legal requirements
- Emergency Situations: To contact emergency services or designated contacts when there is imminent risk of harm
- Service Improvement: To enhance our therapeutic approaches and workshop offerings (using aggregated, de-identified data only)
- Administrative Purposes: Practice management, scheduling, billing, and insurance processing
- Workshop Delivery: To organize and conduct trauma-informed workshops for organizations and communities
As a healthcare provider, we are committed to protecting your Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA). Your health information will only be used and disclosed as permitted by HIPAA regulations and your signed authorization.
Your HIPAA Rights Include:
- Right to access your health records
- Right to request amendments to your health information
- Right to request restrictions on how your information is used or shared
- Right to request alternative means of communication
- Right to file a complaint if you believe your privacy rights have been violated
We maintain strict confidentiality and will only share your information in the following limited circumstances:
With Your Written Authorization
- Referrals to other healthcare providers
- Coordination of care with your treatment team
- Sharing information with family members or support persons you designate
- Court orders or legal proceedings
- Reporting requirements for abuse, neglect, or imminent harm
- Public health authorities when required
- Law enforcement in specific circumstances defined by law
- Imminent threat to your safety or the safety of others
- Healthcare operations necessary for treatment
- De-identified information for research or quality improvement (with all identifying information removed)
- Secure Communications: All virtual sessions use HIPAA-compliant, encrypted platforms
- Data Encryption: Personal and health information is encrypted both in transit and at rest
- Access Controls: Limited access to your information on a need-to-know basis
- Regular Security Updates: Our systems are regularly updated to maintain security standards
- Secure Facilities: Physical records are stored in locked, secure locations
- Limited Access: Only authorized personnel have access to areas where PHI is stored
- Proper Disposal: Secure destruction of records when retention periods expire
- Staff Training: All team members receive regular HIPAA and privacy training
- Policies and Procedures: Comprehensive privacy and security policies guide all operations
- Incident Response: Procedures in place to address any potential privacy breaches
- Platform Security: We use only HIPAA-compliant video conferencing platforms
- Your Responsibility: Please ensure you're in a private location and using a secure internet connection
- Recording Policy: Sessions are not recorded unless specifically agreed upon in writing
- Technical Issues: We maintain backup communication methods in case of technical difficulties
Our website may use cookies and similar technologies to:
- Remember your preferences and improve your browsing experience
- Analyze website traffic and usage patterns (using aggregated, non-identifying data)
- Ensure website security and functionality
Third-Party Services
We may work with trusted third-party providers for:
- Secure video conferencing (HIPAA-compliant platforms)
- Practice management software (covered by Business Associate Agreements)
- Payment processing (PCI-compliant payment processors)
- Website hosting and security
Your Rights and Choices
Access and Control
- Review Your Information: You have the right to review your health records and request copies
- Correct Inaccuracies: Request corrections to any inaccurate information in your records
- Restrict Communications: Choose how and where we contact you
- Opt-Out Options: Unsubscribe from non-essential communications at any time
You can specify your preferred methods of communication and any restrictions on leaving messages. We respect your need for discretion and privacy in all our communications.
Retention and Disposal
- Active Records: Maintained for the duration of our therapeutic relationship
- Inactive Records: Retained according to state law and professional standards (typically 5-7 years after last contact)
- Secure Disposal: All records are securely destroyed when retention periods expire
- Your Copy: You may request copies of your records before disposal
We are committed to creating a safe, affirming space for all community members. Your identity information will be handled with the utmost respect and confidentiality, and we will only use names and pronouns that you specify.
Trauma-Informed Approach
Understanding that trauma can affect how individuals relate to privacy and safety, we encourage open communication about any privacy concerns or special accommodations you may need.
Faith-Based Integration
If you choose to integrate spiritual elements into your healing journey, any religious or spiritual information you share is held with the same confidentiality as all other therapeutic communications.
Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in our practices or applicable laws. We will:
- Post the updated policy on our website with the revision date
- Notify you of significant changes via email or during your next appointment
- Maintain previous versions for your reference
Contact Information
Privacy Questions or Concerns
If you have questions about this Privacy Policy or concerns about your privacy, contact us.
Filing Complaints
You also have the right to file a complaint with the U.S. Department of Health and Human Services if you believe your privacy rights have been violated:
U.S. Department of Health and Human Services
Office for Civil Rights
Website: www.hhs.gov/ocr/privacy/hipaa/complaints/
Phone: 1-800-368-1019
Acknowledgment
By engaging with our services, you acknowledge that you have read, understood, and agree to this Privacy Policy. We encourage you to discuss any questions or concerns about privacy during your initial consultation or at any time during our therapeutic relationship.
This Privacy Policy is designed to meet both HIPAA requirements and general privacy law standards. However, it should be reviewed by a qualified attorney familiar with healthcare law and privacy regulations in your jurisdiction before implementation.
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Just as every puzzle piece has its unique shape and pattern, each person's journey is distinctly their own. My practice welcomes individuals of all faiths and those who walk different spiritual paths.
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